We’re all familiar with what it feels like to be busy and perhaps even overwhelmed with everything on our plate. Now that we’re gradually getting back into the swing of things after a long shutdown, your schedule is probably filling up quickly, you might be getting new clients, and you’re doing everything you can to grow your business. Time management is something we should all be working on. There are only so many hours in a day, and if you’re not capable of juggling all your responsibilities within a 24-hour period, while also maintaining healthy habits and sleep, sustainable success is likely not in your future.
Time management doesn’t come easily to everyone, but even if it doesn’t come naturally to you, the good news is, you can work on making it better. It just takes hard work and commitment. If you put in the time, you’ll soon become a pro at time management. And getting better at time management doesn’t only mean you’ll grow your business, help more people get healthy, and generate more revenue. It means you’ll be able to spend more time with your loved ones, do the things you enjoy, and improve the overall quality of your life. So let’s get to work! Here are five tips to help you manage your time better.
Compartmentalize Your Time
Ironically, it’s usually harder to get everything done when you have a long period of time on your hands. You psych yourself out and make yourself think you have all the time in the world. Next thing you know, night has fallen and you haven’t gotten anything done. Intentionally compartmentalizing your time is the best way to achieve your goals.
There are a couple ways to do this. You can break up your time into 30-minute intervals. Spend 20 minutes working on one project, then take the next 10 minutes off to reset, walk around, and clear your mind. Work on something new during the next 20-minute interval. This will force you to be efficient with your time because you know you’re running against the clock. 20 minutes technically isn’t a lot of time but if there’s a bigger project that you need more time on, reserve a couple 20-minute intervals back-to-back in order to give yourself some more time.
Another option is to block off 1-2 hours at a time for a specific task or project. Then take off 20-30 minutes and jump back in for the next couple hours with a different project. This will help you achieve laser focus on your tasks because you know your end time is approaching.
Plan Out Your Week Ahead of Time
This sounds like a no-brainer, but very few people actually follow this advice. On Saturday or Sunday, carve out half an hour to go over your agenda for the following week. Ideally you want the majority of each day planned out, but just make sure you have as much planned as you can. In addition to all your appointments and sessions with clients, meal prep and figure out when you’re going to train. Keeping up with your health is a big priority—if you can’t keep yourself on track, you most certainly won’t be able to keep your clients on track either.
Look at your upcoming week and plan out your meals, plan out your training sessions, and set everything up before your week starts. Because when Monday rolls around and you’re hit with all the extra stresses and to-do lists of everyday life, you’ll have a much harder time juggling everything if you don’t have a concrete schedule for yourself.
Be Strict With Your Diet and Training Routine
You cannot serve if your cup is empty. Your clients will end up experiencing a shell of you rather than your full, best self if you aren’t tending to your health on a regular basis. No matter how stressed out you’re feeling or how many clients you have to juggle in a day, don’t let yourself get lost in junk food or be so overwhelmed with work that you don’t even train for a few days in a row. Prioritize a clean diet and a comprehensive training routine.
It’s not uncommon to see highly busy trainers and coaches fall so deep into their work that they let their health fall to the wayside. Don’t let yourself be one of them. If this means you have to limit how many new clients you onboard, so be it. Your health and wellbeing always come first.
Enlist Help From an Accountable Friend
Sometimes what we really need is a kick in the butt from someone with an outside perspective. If you’re one of those people who just has a hard time managing your time, you might need someone to help you stay on track. Ask a friend, colleague, or mentor that you trust to hold you accountable. Maybe that means they send you a text every other day to check in on your progress, or maybe it means that you have a call every week to strategize together. But simply knowing that there’s someone who wants to help you stay accountable will give you the motivation to stay on track.
Never Skip Out on High Quality Sleep
A lot of things go wrong in our body when we don’t get enough high-quality sleep. Your hunger hormones increase, making you more susceptible to emotional overeating. There are also many ways your brain functions differently when you don’t sleep enough. For example, your prefrontal cortex, which is nicknamed the CEO part of your brain because it’s responsible for rational, logical thinking, isn’t nearly as active as usual. Additionally, your amygdala, which is the deep emotional center of the brain, is hyperactive. That means that when you’re tired, your emotions end up ruling you and it’s much more difficult to put on the brakes and be logical about what’s in front of you.
Tired, hungry, overly emotional people aren’t the ones who exactly manage their time well. So don’t let yourself skip out on sleep! Make yourself a healthy bedtime routine and get those zzz’s. Your body will thank you for it—and you’ll be much more productive in the long run.